Labor and Employment Secretary Rosalinda Dimapilis-Baldoz yesterday said the new Labor Laws Compliance System (LLCS), one of the DOLE’s major reforms on labor inspection, is fast gaining global recognition with its technology-based component called the LLCS-Management Information System (LLCS-MIS).
“In just three easy steps—‘Tick, Save, and Send,’—our Labor Laws Compliance Officers (LLCOs) can now capture data from the field in real-time as the electronic checklist is filled-out through the use of mobile devices and gadgets,” Baldoz said.
“Data are instantly available for viewing and processing to generate reports, statistics, and summons including real-time monitoring of our decent work indicators, based on our decent work country profile,” she added.
Baldoz bared that during the 4th ASEAN Labor Inspection Conference which Manila hosted last year, ASEAN-member country representatives to the conference recognized the new LLCS as one of its kind and the Philippines as the first to adopt the said innovative approach for improving compliance with labor laws.
She also recalled that when President Aquino III on 1 May 2012 gave the DOLE the 372 new plantilla positions for the LLCS, it came with an instruction to the Department of Budget and Management to also give them electronic gadgets, which are Android-powered tablets.
The LLCS-MIS allows the DOLE to profile and record the compliance of companies; number of regular workers and the contractors and subcontractors’ workers, or its supply chain; occupational injuries and fatalities; union and collective bargaining agreements; compliance with “No Child Labor” policy; and tracking of performance of the LLCOs. To use the LLCS-MIS application, the following are the steps used by LLCOs in the field:
• Check correct time and date settings on the tablet and that said tablet is connected to the internet;
• Open the Android tablet, and click on the click on the LLCS Mobile Application icon at the home screen;
• Click on the “Create New Establishment” button;
• Fill in all the details required such as establishment name, owner and address;
• After supplying the Philippine Standard Industrial Classification (PSIC) Code, the “Industrial Classification” drop-down menu will appear. LLCOs may now select the subtypes;
• Choose the Region where said establishment is located, and complete other location details of the establishment. Click “Add Establishment”.
• Click on “Create New Assessment” button. In creating such, an internet connection is not necessary;
• Choose among the 3 types of visit (Joint Assessment, Compliance Visit or Occupational Safety and Health Standards Investigation) and its appropriate subtype. Fill in assessment details;
• Wait for the app to load the next page (LLCS Checklist). Accomplish all the data capture fields, and click “Save” button located at the rightmost part of the screen before moving to the other parts of the form;
• After supplying all the data fields in the checklist, click on the ‘Sync’ button on the bottom of the screen. The count of records created so far will appear.
• To synchronize this data with the online LLCS System or the Web App, an internet connection is needed. Press the “Synchronize” button and the “Synchronization Successful” message will appear on the screen.
The data derived from the checklist basically flows from the tablet, to a sync server hosted by ‘info-share.org’—a Sri Lankan technology company, commissioned by DOLE and ILO for the development of the LLCS-MIS application.
According to Baldoz, the basic flow of data in the LLCS-MIS runs from the tablet to the sync server. Said sync server then transmits it to the web server, which is readily accessible by the DOLE authorized personnel, such as Regional Directors, Assistant Regional Directors, and Technical Support and Services Division staff.
“Boasting of its real-time functionality, and its transparency (we even gave out copies of our manual) the LLCS-MIS enables the DOLE to capture up-to-date information; since figures reflected in the summary report—a report consolidating all the assessments made nationwide—changes soon as the LLCO syncs data to the sync server,” Baldoz said, emphasizing that said summary report can easily be downloaded and printed at any time.
The LLCS-MIS sprung from five phases of execution, which commenced on September 2013 up until reports were consolidated in March 2015.
For Phase I, or on 4-27 September 2013, monitoring forms and the content of electronic checklist were developed. Three batches of orientation were also held, of which 127 LLCOs in the National Capital Region participated.
Company profiles, or the master registry of establishments, were generated in the Phase II execution of the LLCS-MIS, or on 11-31 October 2013. Statistical reports were also developed, alongside the conduct of six batches of orientation where 164 LLCOs in NCR, Regions 3 and 4A attended and were trained on the use of LLCS-MIS mobile and web application.
On 1-30 November 2013, Phase III commenced with the development of additional statistical LLCS reports, and monitoring of LLCO’s performance. Another 6 batches of orientation were also held, with 162 participants from across 16 regions of country participated.
For Phases IV and V, or on 8 September 2014 to 5 March 2015, the LLCS server system software was upgraded; and patches have been installed to fix security vulnerabilities, bugs, and improving the overall usability or performance of the application.
Also late last year, additional functions of the application have been released. These include maritime assessment, case management, assessment targets by region and LLCOs, and LLCS schedule management.
“It took us almost a year to realize the LLCS-MIS, and the hard slog all became worthwhile seeing it being implemented. We have transcended from a two-page checklist to a more comprehensive four-page checklist; from turtle-paced reporting to that like of insta-messaging. Truly, we have become progressive,” Baldoz said.
The LCCS-MIS is a joint project of DOLE and the International Labor Organization (ILO) which brought together funds amounting to US$206,455. Of this amount, US$83,005 were spent for Phase 1-3 development; and US$123,450 for its Phase 4 and 5.
The new LLCS, established under Department Order No. 131, Series of 2013, is a tripartite-crafted and -endorsed reform program that combines both regulatory and developmental approaches in ensuring labor laws compliance.
“Our goal in the implementation of the LLCS is to inculcate and foster a culture of voluntary compliance, where there is less government intervention, and there is more workers’ and employers’ active participation at the plant-level,” Baldoz said.
“Being tripartite-endorsed, the new LLCS shares the responsibility and accountability with our social partners in ensuring its effective and efficient implementation. We believe that when enterprises adhere to existing standards voluntarily, we create an environment where businesses can expand and grow, and workers become active agents in the growth of the economy,” she added.
Questions about this release? You may visit the Bureau of Working Conditions at the 3F DOLE Building Muralla cor. Gen. Luna Streets Intramuros, Manila; or call at tel. nos. 5273000 local 307 to 303.